(As adopted on October 27, 1998, amended on November 18, 1999,
February 22, 2005 and November 13, 2007)
association shall be known as the "Canadian Group of the Canada-China
Legislative Association", hereafter sometimes referred to as the Group
The aim is to
exchange information and promote better understanding between Canadian
parliamentarians and representatives of the National Peoples’ Congress of the
Peoples’ Republic of China on issues of common interests and accomplishments,
as well as differences and difficulties; and to propose initiatives likely to
lead to a better mutual understanding of bilateral and multilateral problems
and work to develop co-operation between the two countries in all the fields of
open to all Members of the Senate and House of Commons of Canada on application
and payment of a nominal membership fee.
4. Operating Year:
year of the Section shall be the fiscal year, commencing on the first day of
April and ending on the thirty-first day of March.
5. A- Annual General
(1) An AGM must be held within 60 calendar days of the Opening
of a new Parliament.
(2) At least one meeting of the general membership shall be
convened each year. The Executive Committee or 10 members of the Association
may, upon at least two week’s written notice, convene a meeting of the general
membership. The quorum shall be fifteen, provided that both the Senate and the
House of Commons be represented.
(a) elect the members of the Executive Committee;
(b) receive a summary report of the expenses of the previous
fiscal year and a written report of the association’s activities for that year
from the Co-Chairs;
(c) amend, where necessary and with one week’s notice, the
Group statutes by a two-thirds majority vote of the members present;
(d) make suggestions and adopt resolutions in accordance with
the aims of the Group;
(e) if it is deemed appropriate, elect an Honourary Chair who
shall be a member of the Group and who has demonstrated a strong and abiding
interest in the aims of the Canada-China Legislative Association, who may from
time to time be called upon to advise the Executive Committee and/or the Group
in relation to any of their activities; and
(f) transact any other necessary business.
General Meeting of the membership may be called at any time by the Co-Chairs,
the Executive Committee or any ten members of the Group. Notice shall be given
as for an Annual General Meeting. It shall transact only such business as was
specified in the notice of the meeting.
6. Executive Committee:
(1) A general meeting of the Group shall each year elect an
Executive Committee to be composed of the following:
(a) Honorary Chairs: The Speakers of both Chambers;
(b) Co-Chairs: One from the Senate and one from the
House of Commons. The term of office for the Co-Chairs shall be two years,
with re-election possible: the House Co-Chair being elected on odd years and
the Senate Co-Chair on even years.
(c) Vice-Chairs: There shall be at least eight
Vice-Chairs, two of whom shall be from the Senate. The number shall be
recommended by the Nominations Committee to include representation from all
recognized parties in the Senate and the House of Commons. The term of office for
Vice-Chairs shall be one year with re-election possible.
(d) Nothing precludes an independent Senator or MP from being
a member of the Executive.
(e) Members of the Executive Committee shall be members of the
Group in good standing.
(f) The position of Co-Chair cannot be held by either a
Parliamentary Secretary, a Minister of the Crown or a Chair or Co-Chair of
another parliamentary association.
(2) Upon agreement of the two Co-Chairs, meetings of the
Executive Committee may be called by either of the Co-Chairs. The Executive
Committee shall also meet at the call of any four of its members. A majority of
the members of the Executive Committee, including at least one Co-Chair, shall
constitute a quorum provided that a representative from each house is present.
(3) The Executive Committee shall meet at least twice yearly
and its functions shall be to take all necessary measures with regard to:
(a) the program of activity of the Group and liaison with
their Chinese counterparts regarding the convening of joint meetings including
timing, agendas, format, participation, reports, publicity, etc.
(b) the preparation of a budget to operate the Group’s annual
(c) the Group's participation in meetings and conferences of
the Canada-China Legislative Association, including agendas, the size,
distribution of places and selection delegations.
taking appropriate action on an annual basis to
keep the Canadian Parliament informed, by debates in the Senate and House or by
reference to their Committees, of the work of the Canada-China Legislative
the appointing of replacements for unexpired
terms when vacancies occur on the Executive Committee.
directing and managing the affairs and budget of
the association in accordance with the decisions taken at its General Meetings
and directives of the Joint Interparliamentary Council;
drawing up a work plan and submitting it to the
approving any activities, including travel, that
are added to the association’s work plan over the course of the year;
convening the AGM;
drawing up a draft budget for the upcoming
fiscal year and submitting it to the Joint Interparliamentary Council (JIC);
submitting reports to the membership as
ensuring that regular reports are submitted to
the Senate and House of Commons, as required in the rules and practices of both
(1) The Executive Committee and the Party Whips in both
Houses, shall constitute the Selection committee.
(2) In accordance with 6 (c) above, it will notify the
membership of the Group activities and select delegates to activities of the
Canada-China Legislative Association.
making its selection the Committee shall take into account the following:
(a) that selection should be based on active participation in
Parliamentary Committees or in study groups examining relevant issues of
Canada-Chinese relations and the need for some continuity.
(b) that participation provides a valuable opportunity to
increase understanding about attitudes and policies and that this educative
experience should be available to the widest possible number of
(c) that fair representation on delegations be given to
(d) that, as a condition of participation, prospective
delegates must agree to take part in briefing programs and to give the time
required to prepare themselves to make a contribution at these bilateral
Committee and the
election of the Executive Committee:
(1) The Nominations Committee shall consist of the Executive
Committee of the Group and the Whips or the representatives of all recognised
Parties in both Chambers.
(2) A meeting of the Nominations Committee shall be convened
at the call of the Co-Chairs.
(a) determine the size of the Executive Committee and the
basis of representation from recognised Parties of both Chambers.
(b) present a report to a meeting of the general membership
called to elect the Executive Committee.
(4) The guiding principles for selection of nominees as members
of the Executive Committee shall be demonstrated interest in Canada-Chinese
relations, willingness to accept the post and to give the time required to
carry out the duties and responsibilities.
(5) (a) The Executive Secretary shall distribute
nomination forms to all members of the Association;
(b) Nominations shall be received at least three working days
in advance of the AGM. The Executive Secretary shall prepare a nominations
report based on nominations received. Once the deadline has passed, the nominations
shall be made public;
(c) In order to be eligible to vote, parliamentarians shall
be members of the association at least three working days prior to the AGM.
Once the deadline has passed, the names of all members eligible to vote shall
be placed on a voters list;
(d) Nominations will only be accepted from the floor at the
AGM for positions for which no candidate has been nominated;
(e) The election shall be presided over by a parliamentarian
to be chosen from a list that has received the approval of the Speakers of the
Senate and the House of Commons who is not nominated for a position on the
executive of the association. Elections shall be conducted by secret ballot
with the support of the Executive Secretary and additional necessary staff from
the International and Interparliamentary Affairs Directorate;
(f) The ballot box shall be placed in full view and each
parliamentarian shall insert his or her own ballot into the box;
(1) The International and Interparliamentary Affairs
Directorate of the Parliament of Canada is responsible for providing the
organisation and administrative support for the Group's activities.
(2) The Executive Secretary of the Group shall be responsible
for the management of the activities of the Group and shall be accountable to
the Executive Committee, and particularly to the Co-Chairs.
In the event
of a dissolution of Parliament the Executive Committee in office at that time
shall carry on the affairs of the Group until a general meeting elects a new
Executive Committee in accordance with 6 above and with due regard to policies
and related procedures set out in the Financial Management and Policy Guide
for Parliamentary Associations.
* Rule 5 was amended at the Annual General Meeting held on November 18,
* Rules 1,
5, and 6 were amended and Rule 5(e) was added
at the Annual General Meeting held on February 22, 2005.
5A(2), 5B, 6, 8, 9 and 10 were amended and Rules 5A(1), 6(1) (d), (e),
(f), 6(3) (f), (g), (h), (i), (j), (k), (l) and 8(5)(a), (b), (c), (d),
(e), (f) were added at the Annual General Meeting held on November 13,